Privacy Policy

Your privacy is important to us. This policy explains how we collect, use, and protect your personal information at Pragyan 2025.

Last updated: October 1, 2025

Introduction

Pragyan 2025 ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or participate in our events.

By using our services, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Personal Information

  • Full name and contact details
  • College ID and institution name
  • Email address and phone number
  • Academic year and department

Event Data

  • Event registrations and participation
  • Submission files and project data
  • Performance scores and rankings
  • Photographs and videos from events

Usage Analytics

  • Website visit patterns and duration
  • Page views and navigation paths
  • Device information and browser type
  • IP address and location data

How We Use Your Information

Event Management

To organize and manage event registrations, communications, and logistics

Communication

To send event updates, notifications, and important announcements

Analytics & Improvement

To analyze website usage and improve user experience

Legal Compliance

To comply with applicable laws and regulations

Data Protection Measures

Encryption

All sensitive data is encrypted using industry-standard protocols

Access Control

Strict access controls limit data access to authorized personnel only

Secure Storage

Data is stored on secure servers with regular security updates

Staff Training

All staff members are trained on data protection best practices

Your Rights

Under applicable data protection laws, you have the following rights regarding your personal data:

Right to access your personal data
Right to correct inaccurate information
Right to delete your data (with limitations)
Right to restrict data processing
Right to data portability
Right to object to processing
Right to withdraw consent

Data Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

  • When required by law or legal process
  • To protect our rights, property, or safety
  • With trusted service providers who assist in event operations
  • For academic or research purposes (anonymized data only)

Refunds Policy

Refund Eligibility

Refunds are available for event registrations cancelled at least 7 days before the event start date

Processing Time

Refund requests are processed within 5-7 business days after approval

Non-Refundable Items

Merchandise, accommodation bookings, and late cancellations are generally non-refundable

Refund Method

Refunds are processed through the original payment method used for registration

Important Refund Information

All refund requests must be submitted through our official channels with proper documentation
Partial refunds may apply for events cancelled due to circumstances beyond our control
Refund policies may vary for different event types and special circumstances
Contact our support team for specific refund inquiries and assistance

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

privacy@pragyan.fun
+91-XXXX-XXXX
Response time: 48 hours